Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Your evidence will need to cover the full period for which you are requesting mitigation. All coursework, projects and dissertations must be submitted. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream This may affect the type of mitigation that is available to you. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If the request is accepted, the student may be granted an extension. SeeSection 2.7: Self-Certification. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb We would encourage you to disclose disability and mental illness to UCL, with the support of UCLsStudent Disability ServicesorStudent Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when youneedit. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Etymology With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. Applying for an EC STEP 1. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Examination stress is a common experience and not usually considered an extenuating circumstance. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream HPpuVru0 endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email If you are not sure whether you should use Extenuating Circumstances. Luckily, extenuating circumstances are there to support you during these situations. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. /Tx BMC University is a big, exciting place. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. Is the claim supported by appropriate evidence? UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Source: Kyle Loftus/Unslash. You can only request deferrals 2 weeks in advance of the event. This step-by-step guide will clarify how to do that. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. University Way See the assessment regulations. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). You can still submit an EC as long as its before your formal results are published at the exam board. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY But life isnt always easy. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. All IOE EC requests are considered by the IOE EC panel. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. You can only defer time-limited assessments (e.g. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Self-certified EC claims must be submitted before the assessment deadline/date. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You can find a guide to submitting your claim on Portico on the UCL website. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. This year, students will be allowed to self-certify (apply without formal proof) for an EC . To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. HA Lead your club, society and the whole Students' Union Nominate Now . Victim of crime :Police/crime report - a crime number alone isnotacceptable. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. However, you have the right to appeal your results via the. Source: Shutterstock. Although we encourage you to discuss coursework with others, the final product must be your own work. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . But you cannot self-certify once the exam has started; you must provide evidence. includes details of all the different support that is available to you. Section 2.9: If you miss the deadline for EC claims. endstream endobj 448 0 obj <>stream Extension approved? A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. dissertations refer to the dissertation handbook for specific guidance). Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. See also Extenuating Circumstances and Reasonable Adjustments (section 10). It is a charity with over 48,000 members. You can self-certify for ECs within certain conditions. No. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. You can find the Extenuating Circumstances form here. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. What qualifies for extenuating circumstances? endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Note that you can only self-certify if you submit your claim before the assignment deadline. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can find the full enhanced Extenuating Circumstances procedure here. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If the student has a two-week EC extension approved the new deadline will be 22/5/23. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Please be patient. 535 0 obj <>stream uM*\)+(. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Other universities may prefer to meet with you in person to decide how to move forward. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. If you had previous extensions for the same assessment, state the most recent deadline. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. EMC You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Extenuating Circumstances'? endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream Any claims submitted after the assessment has started must be accompanied by evidence. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. Our job is to make sure you feel supported every day. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. ANYWAYYY enough about meeee plz dont leave me hanging. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. ECs are designed for emergencies. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If you can find evidence, its a good idea to apply for conventional ECs. All illustrations must be discussed in the text. Volunteering Awards Ceremony 2021: Your Definitive Guide! If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. We live by four promises. HA those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. /Tx BMC Make sure you submit your application in plenty of time to reduce added stress. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT %PDF-1.6 % The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. Step 2: gather the relevant evidence for your application. how to apply for extenuating circumstances ucl. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You can submit a self-certified EC to cover any assessments (including exams) falling within that period. ` & Well keep you active in a way that works for you. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. This will come into effect for 2024 applications (i.e. /Tx BMC Back-to-back self-certified ECs are not allowed. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials.